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Documents and information used in the course of a business transaction, financial transaction process, or another type of deal should be easily accessible while also being protected from misuse by accident or deliberate. This can be accomplished with the help of a virtual dataroom that has multiple security features to guard against unauthorized third party access.

When choosing the VDR for your company, look for the ability to grant granular access to documents. You can control the way users can access and view documents in the virtual space, and whether they are able to print or download them. It will also allow you to control the IP address, the type of device, as well as the location from which users log in.

Be sure that your VDR that you choose uses secure encryption and detection systems that protect your confidential information from cyber threats. These should include anti-malware, firewalls and intrusion prevention systems that help keep your information secure at all times.

Certain VDR solutions claim their systems are secure due to the fact that they encrypt the data while it is in use. However, this doesn’t secure your data as much as you may think. This is similar to an industry-leading food company saying their cereal bar has zero percent fat, yet it’s loaded with sugar. A VDR is not just a means of encryption, but also digital watermarking and data siloing on private cloud servers. It should also provide multi-factor authentication and redemption for accidents as well as physical security measures like continuous backups and an uptime of more than 99.9 percent. This comprehensive approach creates a protection that is unbreakable by security breaches. This will give you peace of mind knowing your information is safe and secure at all times.

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