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www.safeboardroom.com/4-steps-for-effective-board-meetings/

Effective board meetings are essential to the success of any business, whether it is a start-up or a seasoned business. They require a well-planned agenda, a clear and consistent structure for meetings, and structured deliberation in order to make robust decisions. These guidelines will allow board members to concentrate on the most important issues and provide their insights without being distracted by other agenda items.

Make sure to concentrate on the major decision-making processes the board must take and avoid spending too much time on updates. The best way to do this is by starting with the key decision-oriented topics at the beginning of the meeting. Make sure that those discussions take up the majority of the available time.

Create a respectful and collaborative discussion space where all viewpoints are equally considered. This will promote a sense trust and open communication and ensure that all stakeholders engage in a productive discussion. Ensure that the voting procedure is fair and transparent and that each member of the board have an equal opportunity to participate (see below “Manage time”).

Encourage accountability for the follow-up and execution of actions, decisions, and suggestions from each board meeting. This can be achieved by regular reports on progress, clear assignments of roles, and systems of keeping track of and recording the results.

Allot time at the beginning or end of each board meeting to have an executive session which allows non-executive members of the board to discuss the most important issues with members of the management team privately. This ensures that the Board knows the CEO’s view.

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