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Anyone interested in the truth about how government works will find public records valuable sources. The records are available at all levels of government including federal, state and local, though laws and regulations differ. The public records include census data and all police reports (including incident and accident reports) as well as all corporate filings, a wide range of environmental compliance audits, financial statements and more.

Many government agencies, including the township, county and city levels, maintain a record retention system to organize their documents to make them easy to access, and to ensure that they are not deleted or destroyed until they reach the end of their cycle. These systems are based on the principles of records management. They aim to secure the data and information contained in an agency’s documents for as long as it is possible while ensuring their ease of access.

Every state has a system for recording the minimal time intervals that documents must be kept in before it is allowed to be destroyed. This is often described as”records series. “records series.” An example of an approved record series is an official report. The term “records series” is also used to describe any duplicate copy of an official record that is kept for a particular purpose such as a convenience copy or working copy.

It may take time to get familiar with the policies for records retention of agencies. Keeping requests as narrow and specific as you can significantly increase the odds that an agency will actually respond and provide records in response.

www.derwentmills.com/2023/06/07/retention-of-public-records

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